Global Automation | Office Manger
16483
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Office Manger

Job Description

Job Title:                     Office Manager

Company:                   Global Automation (NI) Ltd

Location:                     Ballygawley, Dungannon, Co Tyrone

Reporting to:              Directors

Company overview

Global Automation provides a quality Systems Integration Service to our customers over a range of industries. Formed in 1999 the company has grown steadily and is now established as a premier supplier of Software, Systems Integration and Support in the industrial automation sector.

Job Details:

The Office Manager will be responsible for all day-to-day tasks required within a busy Office and be the first point of contact for all internal and external queries. This is an exciting opportunity for a versatile, confident, enthusiastic and experience individual to join a great company at a time of growth and development. The individual will have the opportunity to develop and make the role their own.

Key Tasks:     

The following reflect the main tasks associated with the role and are not intended to be exclusive or exhaustive:

  • Main point of contact for any queries, both internally and externally, ensuring that these are dealt with in accordance with company procedures, in a confidential and professional manner
  • Deal with a wide variety of tasks including Financial, Health and Safety, HR, Marketing, Operations, Tender, PQQ, Purchasing, Project Management and general day to day tasks within a busy office
  • Manage relationships with all stakeholders
  • Provide administrative support to Directors and Engineers when required
  • Manage the company’s IMS in accordance with ISO 9001, 14001 and OHSAS 45001 standards
  • Responsible for preparing and guiding the company through annual ISO Audits
  • Review all policy and procedures on an annual basis and manage the controlled document register
  • Renew all company certifications, subscriptions and insurances on an annual basis
  • Maintain and manage the company’s filing and record system
  • Responsible for the company’s archive system for all documents, ensuring that they are dated, stored securely, retained, and disposed of when required
  • Book and arrange all travel for the company
  • Carry out all HR duties including recruitment, inductions, employee performance, employee holidays, training, development, and general employee relations
  • Process monthly payroll and monthly pension
  • Produce monthly customer invoices, customer statements, process supplier invoices, arrange for suppliers to be paid, carryout bank reconciliation
  • Prepare company accounts information for company year end
  • Allocate reactive work to engineers and manage a hardware supply only contract for customers
  • Provide Health and Safety advice to the Directors and Engineers, complete RAM’s, review health and safety training matrix, arranging training as required, complete office audits, complete customer questionnaire and prepare any required documents for PQQ and Tenders
  • Carry out marketing tasks as required, update Company’s social media, prepare PowerPoint Presentations and help to expand and develop the company Brand
  • Any other general office and administrative tasks as required

Essential Skills

  • Previous experience working in a busy office environment
  • Excellent IT skills that include working knowledge of MS Products, MS Teams, Sage Accounts, Sage Payroll, BrightPay, Smart Pension
  • The ability to manage your own workload, ensuring that deadlines are met, and tasks are prioritised
  • Confident self-starter, able to work proactively, think ahead, multi-task and prioritise daily workload
  • Excellent interpersonal and communication skills with the ability to communicate across all levels
  • Knowledge of ISO standards
  • Experience working with confidential information
  • High level of verbal and written communication
  • Positive outlook and approachable, with the ability to form effectively working relationships with colleagues
  • Self-motivated and able to work on own initiative

Desirable Skills

  • Working knowledge of Sage Accounts and Sage Payroll, BrightPay and Smart Pension
  • Practical application of ISO standards and experience of supporting annual ISO Audits
  • NEBOSH qualified
  • Previous experience working with InvestNI and Intertrade Ireland

To Apply

Please email a copy of your CV and Cover Letter to info@globalautomation.co.uk

Closing Date for applications – Friday 24th September 2021